A professional signature at the end of every email builds trust and strengthens your brand image. In Intum, you don’t need to manually create separate signatures for each employee - the system does it for you!
Stopka to blok kodu HTML dołączany automatycznie na końcu każdej wiadomości. Dzięki zastosowaniu inteligentnych zmiennych Liquid (w formacie {{ zmienna }}), system podczas wysyłki sam pobierze i podmieni dane osoby, która w danym momencie klika „Wyślij”.
Where do you set up an email signature?
- Skrzynka - w edycji konkretnej skrzynki, w polu „Stopka”. Podpis zadziała wyłącznie dla wiadomości wychodzących z tego konkretnego adresu.
Format and signature examples
The signature fully supports HTML code, allowing you to add links, format text, or embed graphics.
Simplest signature example:
HTML
Best regards,
{{first_name}} {{last_name}}
{{email}} \| {{phone}}
For user Jan Kowalski ([email protected]), the system will automatically generate an elegant, personalized signature:
Full list of available variables
Use the tables below so the system automatically fills signatures with precise sender, department, mailbox, or company data. You can find this data by going to 4 dots -> Account -> Departments.
1. Sender variables (individual employee data)
Variable - What does the system insert?
{{ name }} - Full user name
{{ first_name }} - Employee first name
{{ last_name }} - Employee last name
{{ email }} - Individual sender email address
{{ phone }}Direct employee phone number
{{ domain }} - Domain extracted from email address (e.g. company.com)
{{ description }} lub {{ avatar_url }} - User description from their profile or their avatar URL
{{ avatar }} / {{ avatar_url_medium }} - User avatar in small or medium size
{{ avatar_medium }} / {{ avatar_url_large }} - Avatar in medium or large version
2. Mailbox and department variables
Variable - What does the system insert?
{{ mailbox_name }} - Name of the given mailbox
{{ mailbox_email }} - Email address assigned to this mailbox
{{ department_name }} - Department name
{{ department_description }} - Description of the assigned department
{{ department_phone }} - Official phone number for the given department
{{ department_email }} - Dedicated email address for this department
Gain an advantage with custom department fields: In department settings you can add any custom fields, e.g. social media (facebook, slack). Each field entered there immediately becomes a ready variable in the signature (you would then use e.g.
{{ department_facebook }}or{{ department_slack }}). This is a great and quick way to personalize social media links! Custom fields won’t override standard fields - phone and email always go to their default variables.
3. Company, address, and social media variables
Company data comes from the department you mark as the main one on the account. This is where the system draws data for the following variables:
Variable - What does the system insert?
{{ company_name }} - Company name (department abbreviation or full name)
{{ company_email }} - Main company email
{{ company_phone }} - Official company phone number
{{ company_logo }} - Direct URL to company logo
{{ company_website }} - Your company website URL
{{ company_street }} - Street
{{ company_street_number }} - Building number
{{ company_locale_number }} - Unit/suite number
{{ company_post_code }} - Postal code
{{ company_city }} - City
{{ company_country }} - Country
{{ company_tax_no }} - Tax ID number
{{ company_register_number }} - Registration number
{{ company_court_number }} - Court register number
{{ company_bank }} - Company bank name
{{ company_bank_account }} - Company bank account number
{{ company_facebook }} / {{ company_linkedin }} - Links to company social media profiles on FB and LinkedIn
{{ company_twitter }} / {{ company_instagram }} - Links to Twitter and Instagram profiles
Technical tip: For full backward compatibility with old templates, the system still supports aliases {{ company_regon }} and {{ company_krs }}. For new signature projects, however, we recommend using the official names from the table. Additional unique company fields (e.g. Facebook, LinkedIn) can be added as custom fields in the main account department (they will work as {{ company_facebook }} or {{ company_linkedin }}).
How does the system choose the data source? (Priority hierarchy)
If the same company fields are filled in different places in the system, Intum will choose data according to a strict hierarchy (from highest priority):
- User profile (HIGHEST PRIORITY) - company data entered directly in a specific user’s settings always takes top priority and overrides everything else.
- Mailbox department - if you assign a mailbox to a specific department, its data will automatically override the main account data.
- Main account department - fully default data for the entire system.
How to properly add images and logos to the signature?
Want to place your company logo or promotional graphic in the signature? You can do it in two simple steps:
- Upload the image file to the files section in your Intum panel to generate a permanent link for it.
- Paste the dedicated HTML tag pointing to the downloaded image URL into the signature editor:
HTML<img src="PASTE_IMAGE_URL_HERE" style="width:100px; height:40px" />
Example of an advanced, comprehensive HTML signature:
You can combine all these features to create a modern layout with a table division, employee photo, and a line separating company data:
HTML
<table>
<tr>
<td>{{ avatar_medium }}</td>
<td>
<strong>{{ first_name }} {{ last_name }}</strong><br>
{{ email }} \| {{ phone }}<br>
{{ department_name }}
</td>
</tr>
</table>
<hr>
<p>
<strong>{{ company_name }}</strong><br>
{{ company_street }} {{ company_street_number }}<br>
{{ company_post_code }} {{ company_city }}<br>
Tax ID: {{ company_tax_no }}
</p>
Important: All variables will individually adapt to each employee using the mailbox, and the same unique codes can also be used when creating convenient and quick email message templates!