[Intum Help](https://intum.com/help.md) / [Organization](https://intum.com/help/organization.md)

# [Task Lists](https://intum.com/help/organization/task-lists.md)

## What Are Task Lists?

Task lists (tasklists) are a way to group tasks into logical collections — e.g., "Sprint 1," "Backlog," "To Discuss." A single task can belong to multiple lists at the same time.

## Types of Task Lists

Each list has a specific type (kind) that affects its purpose and how it is displayed:

- **Sprint** — a time-boxed iteration (e.g., a 2-week sprint). Used for planning work over a specific period. Sprints have start and end dates, and when closed, open tasks can be automatically moved to the next sprint.
- **Milestone** — a milestone marking an important point in the project (e.g., "Version 2.0," "Launch"). Groups the tasks needed to achieve the goal.
- **List** — a general task list without time constraints. E.g., "Backlog," "To Discuss," "Ideas."
- **Cycle** — a recurring work period. Similar to a sprint, but with emphasis on the regularity of the cycle.

## What Task Lists Are Used For

- **Organizing sprints** — grouping tasks for a given period
- **Backlog** — a list of tasks waiting to be worked on
- **Planning** — preparing a set of tasks to discuss in a meeting
- **Customer context** — a list of tasks related to a specific customer
- **Moving tasks** — when closing a list, open tasks can be automatically moved to a new list

## Creating a Task List

1. Go to **Tasks** → **Task Lists**
2. Click **+** (New List)
3. Fill in:
   - **Name** — required, e.g., "Sprint 5"
   - **Type** — Sprint, Milestone, List, or Cycle
   - **[Team](team)** — the team the list belongs to
   - **[Project](project)** — optional project assignment
   - **Responsible person** — who is responsible for completing the list
   - **Status** — the list's stage of completion
   - **Start / End date** — time frame
   - **Customer** — optional CRM customer link
   - **[Department](department)** — optional department assignment
   - **Code** — identification prefix
4. Save

## Adding Tasks to a List

Tasks can be added to a list in several ways:

- When creating/editing a task — the **Task Lists** field
- From the list view — the add tasks button
- Bulk operations — selecting multiple tasks and assigning them to a list

## Closing a List and Moving Tasks

When closing a list, you can:

- **Move open tasks** to a new list (option `copy_open_tasks`)
- **Close the previous list** automatically (`close_previous_tasklist`)
- **Specify the previous list** — a historical link between lists

This way, lists form a sequence — e.g., Sprint 1 → Sprint 2 → Sprint 3, with unfinished tasks carrying over to the next sprint.

## Task List Views

- **User list** — who is working on tasks from the list
- **Owner list** — who is responsible for individual tasks
- **Team view** — tasks divided by teams
- **Kanban** — boards with status columns

## Important Information

- A single task can belong to **multiple lists** at the same time
- A list has a **task counter** (`tasklist_tasks_count`)
- A list can be **closed** — indicating a completed sprint/phase
- Lists can be filtered by team, project, status, and customer