[Intum Help](https://intum.com/help.md) / [Mail](https://intum.com/help/mail.md) # [Ready-made professional email signature templates to copy](https://intum.com/help/mail/ready-made-professional-email-signature-templates-to-copy.md) Want your messages sent from Intum to look modern and professional, but don't have time to code HTML yourself? We've prepared **4 ready-made, tested signature templates** that automatically adapt to each employee and email client. All templates below use **smart system variables**, which means that after pasting the code, the system will automatically insert the sender's first name, last name, phone number, and full company registration details in the appropriate places. ### Important: How to correctly paste a template? For the signature to display properly, you must paste it as source code. 1. Copy the **entire single line of code** of your chosen template from the gray box. 2. In the system, go to edit your mailbox or account signature settings. 3. In the signature editor, **completely clear the contents**, then switch the view to **Source / HTML** (the `<>` icon or *html* button). 4. Paste the copied code and click **Save**. ### Template 1: Classic & Business (With blue accent) - **For whom:** Universal, very elegant corporate layout. Features a distinct vertical line in deep blue that perfectly separates the employee's photo from their contact details. At the very bottom is a clean section with company registration data. **Code to copy (single line):** HTML ```

{{avatar_medium}}	{{first_name}} {{last_name}} {{department_name}} Email: {{email}} Phone: {{phone}}

{{company_name}} {{company_street}} {{company_street_number}}, {{company_post_code}} {{company_city}} Tax ID: {{company_tax_no}} \| WWW: {{company_website}}

``` ![](323078565695-Screenshot - 2026-06-02T124435.628.png) ### Template 2: Modern Minimalism (Linear) - **For whom:** Exceptionally light visual design without frames or tabular divisions. Ideal for creative agencies, startups, and people who value simplicity. Contact details are separated by modern, aesthetic dots. **Code to copy (single line):** HTML ```

{{first_name}} {{last_name}} | {{department_name}}

M: {{email}} • T: {{phone}} • W: {{company_website}}

{{company_name}}, {{company_street}} {{company_street_number}}, {{company_post_code}} {{company_city}} | NIP: {{company_tax_no}}

``` ![](2b75d77a7e08-Screenshot - 2026-06-02T125032.315.png) ### Template 3: Modern Block (With contrasting header) - **For whom:** Bold and very modern design for companies that want their messages to stand out. The upper part of the signature resembles a professional banner - combining a vivid blue box for the employee photo with an elegant dark gray panel for name and position. Contact details below are arranged in a clean list with aesthetic icons, and the whole thing looks great in light display mode. **Code to copy (single line):** HTML ```

{{first_name}} {{last_name}}{{department_name}}

📍	{{company_street}} {{company_street_number}}, {{company_post_code}} {{company_city}}
📞	{{phone}}
✉️	{{email}}
🌐	{{company_website}}

{{company_name}} | NIP: {{company_tax_no}}

``` ![](830b84e4bb94-Screenshot - 2026-06-02T125824.924.png) ### Template 4: Business Premium (Three-column with Social Media) - **For whom:** The most advanced and comprehensive template for companies that want to prominently showcase their social media channels. Alongside the photo and contact details, it creates a separate, dedicated column with direct, clickable links to your Facebook, LinkedIn, and Instagram. **Code to copy (single line):** HTML ```

{{first_name}} {{last_name}}{{department_name}}

E:	{{email}}
T:	{{phone}}
W:	{{company_website}}

Follow us:• Facebook • LinkedIn • Instagram

{{company_name}}
{{company_street}} {{company_street_number}}, {{company_post_code}} {{company_city}} | NIP: {{company_tax_no}} | REGON: {{company_register_number}}

``` ![](64124961e07b-Screenshot - 2026-06-02T130129.135.png) Tip: For the social media profiles in Template 4 to work correctly, make sure you have filled in the social media links in your main company department settings.